Payroll Processing & Returns
Monthly payroll run end to end — payslips, EPF and ESI filings, Professional Tax and salary TDS deposited on time, every month.
Registering for EPF and ESI is a one-time step; running payroll correctly every month is not, and it is where most of the actual compliance risk sits. Each pay cycle has to reconcile salaries, statutory deductions and several separate government filings — EPF, ESI, Professional Tax where it applies, and salary TDS — against their own deadlines, for every employee, every month, indefinitely.
We prepare and file the EPF Electronic Challan-cum-Return, due by 15th of the following month, and the ESI monthly contribution, due by 15th of the following month. On top of both, ESI's half-yearly consolidated return is due by 11 November for the April–September contribution period, 12 May for the October–March period. None of these deadlines move together, and missing one restarts interest and damages from that specific date, not from whichever filing you remembered first.
Professional Tax on salaries in Tamil Nadu is levied and collected by the local municipal body — in Salem, the Salem City Municipal Corporation — not the state government directly, deducted from salary and deposited half-yearly by 30 September and 31 March. The specific slab table is set by each corporation separately, so we confirm the current one for wherever your staff are actually based rather than assuming another city's rates apply here. Salary TDS is deducted from every payslip and deposited each month — the calendar mechanic is stable, due by 7th of the following month (30 April for March) — though which section and form it sits under is being re-confirmed following this year's transition to the new Income Tax Act, so we advise on that separately rather than naming it on this page.
Enquire about Payroll Processing & Returns
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If any of these describe where you are right now, this is the service you are looking for.
You already have employees on EPF and/or ESI and need the monthly filing actually done, not just the registration.
You want one system handling payslips, statutory deductions and government filings together, instead of three separate people or vendors.
You are growing headcount and the payroll spreadsheet that worked for five people is starting to miss things at fifteen.
You need Professional Tax deducted and deposited correctly for staff based in Tamil Nadu.
You want salary TDS deducted and deposited every month without it becoming a year-end scramble.
You are switching payroll vendors, or bringing payroll in-house, and want the handover done cleanly.
Everything handled, end to end
The full scope of the engagement, so there is nothing to discover halfway through.
Monthly payroll run
Salaries, deductions and net pay calculated and payslips issued every month, on a fixed date you can plan around.
EPF ECR filing
The Electronic Challan-cum-Return prepared and filed monthly, due by 15th of the following month, so contributions are never sitting unpaid past the date.
ESI return filing
Monthly ESI contributions filed by 15th of the following month, with the half-yearly consolidated return filed by 11 November for the April–September contribution period, 12 May for the October–March period on top.
Professional Tax deduction
Deducted from salary and deposited on the local municipal corporation's own half-yearly schedule, correctly for wherever your staff are based.
Salary TDS deposit
Deducted from every payslip and deposited each month, reconciled against your books rather than estimated.
Full and final settlement
Exits handled correctly — final pay, leave encashment and the statutory filings an exit still triggers, not left as a loose end.
Payroll register and MIS
A statutory register and a management report you can hand to an auditor or a bank without reconstructing anything.
What you'll need to hand over
Collected once, at the start. We tell you which of these apply to your case before you gather anything.
To get started
- 01Employee master data — name, wage structure, date of joining, PAN, and EPF/ESI numbers if already registered
- 02Attendance and leave records for the period
- 03Existing payroll register or software export, if you are switching from an existing system
- 04EPFO and ESIC establishment codes and portal logins, if already registered separately
Each month
- 01Attendance, leave and any variable pay — incentives, overtime, reimbursements — for the period
- 02New joiners' and exits' documentation for the month
- 03Any change to salary structure or statutory rates that needs to be reflected
Payroll runs on whatever cadence your business actually pays on. Tell us your pay date and cut-off upfront — it decides when we need each month's inputs from you, not the other way round.
4 steps, start to finish
Where the work actually goes, and what we need from you at each stage.
Payroll setup
Employee master data, salary structure and statutory registrations reviewed, and gaps flagged before the first live run.
Confirm with us
Monthly inputs collected
Attendance, leave and variable pay collected against an agreed cut-off date each month.
Confirm with us
Payroll processed and filed
Salaries calculated, payslips issued, and EPF, ESI, Professional Tax and TDS deposited within their own deadlines.
Confirm with us
Reconciliation and handover
The month's filings reconciled against your books, with a register you or your auditor can rely on.
Ongoing, monthly
What to expect, and what it costs
Timelines are indicative and depend on departmental processing and how quickly documents come back to us. Message us on WhatsApp for a written quote.
Enquire on WhatsApp- Payroll setup and review
- Confirm with us
- Monthly cut-off to processing
- Confirm with us
- EPF ECR due
- 15th of the following month
- ESI monthly contribution due
- 15th of the following month
- Salary TDS deposit due
- 7th of the following month (30 April for March)
Professional fees
On request
Common questions
The questions we are actually asked about Payroll Processing & Returns. If yours is not here, ask us directly.
No. Registration is the one-time step that gets you an EPFO and ESIC code; this is the recurring monthly service that actually files against those codes every month, for as long as you have covered employees. Most clients need both, in that order.
Professional Tax on salaries in Tamil Nadu is levied and collected by the local municipal body — in Salem, the Salem City Municipal Corporation — not the state government directly, deducted from salary and deposited half-yearly by 30 September and 31 March. The exact slab table is set separately by each corporation, so we confirm the current one for wherever your staff are actually based rather than assuming one city's rates apply everywhere.
Yes. Salary TDS is deducted from every payslip and deposited each month as part of the same cycle, reconciled against your books rather than left to a year-end catch-up. We advise separately on the specific provisions involved, which are currently being re-confirmed following this year's change to the Income Tax Act.
Their full and final settlement is processed in that cycle — final pay, leave encashment, and the same statutory deductions and filings any other month's pay attracts. It does not wait for the next payroll run.
Yes, and it is usually straightforward once we have the employee master data and the existing EPF and ESI codes. The main thing worth flagging upfront is any unresolved discrepancy in a recent filing — easier to fix before a handover than after.
Yes — payroll processing and the registrations are separate services, and we run the monthly cycle correctly whether the underlying EPF and ESI codes were set up by us or by someone else.
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